# Fleetkeep: bundled content for AI agents > Selected public marketing pages from https://fleetkeep.co.uk. Each page below is also reachable individually with `Accept: text/markdown` on its canonical URL. Use the index for other pages. Index: https://fleetkeep.co.uk/llms.txt Partner API spec: https://fleetkeep.co.uk/openapi.json API catalog: https://fleetkeep.co.uk/.well-known/api-catalog ## ChatGPT availability Published read-only plugin: https://chatgpt.com/plugins/plugin_asdk_app_6a93e6116f1081918c0ab0c91604de45 Guide: https://fleetkeep.co.uk/connectors The published plugin reads fleet actions, vehicle search and reminder history. It cannot import spreadsheets, change records or send messages. Expanded write-capable tools are a separate candidate, not a published feature. Spreadsheet import is available on the website, with proposed records and missing dates reviewed before saving. The core records, checks, documents, maintenance and reminders workflow can support fleets in any country with customer-entered identifiers and dates. Official DVLA/MOT auto-fill is UK-only. --- _Source: https://fleetkeep.co.uk/_ # Fleetkeep, know what every vehicle needs next > One missed MOT can park a van. Fleetkeep shows the next vehicle action first. Fleetkeep helps UK operators know what every vehicle needs next. It tracks MOT, road tax, insurance and service due dates for every vehicle in a UK fleet, plus optional vehicle photos, operational status, assigned driver/owner notes, handover/return condition checks, defect reports, documents, maintenance actions and fleet-wide toll/charge account/spend admin. Email reminders go out at 60, 30, 14 and 7 days before each renewal, with app push notifications on registered phones. Fleetkeep also publishes practical UK fleet templates for MOT reminders, road tax reminders, van maintenance schedules, driver walkaround checks and vehicle defect reports. Start with a 30-day trial; Personal costs £4/month or £40/year for one vehicle. ## Who it is for Couriers, taxi and private hire operators, trades businesses with vans, construction teams, vehicle hire operators, plant and tool hire firms, delivery fleets. Operators with up to 50 vehicles self-serve who handle the admin themselves. ## How it works 1. Sign in with Google or by email link. 2. Type a UK registration. Fleetkeep auto-fills make, model, year, fuel, MOT and tax due dates from the DVLA Vehicle Enquiry Service. 3. Add insurance renewal date and service interval if you want those reminders too. 4. Mark whether the vehicle is active, standby, in maintenance, off road or sold/removed, and assign a driver or owner. 5. Email alerts at 60, 30, 14 and 7 days for every vehicle, every renewal type. ## First useful outcome Add one registration or import a vehicle list, see urgent MOT and tax dates first, then add the missing insurance or service date and switch reminders on. ## What you get - Auto-fill from your reg via DVLA - MOT history with defects via the DVSA MOT history API - Fleet import for operators joining from existing vehicle records - Optional vehicle photos, operational status, assigned driver/owner notes, handover/return condition checks and lightweight defect reports - Vehicle documents, toll/charge account and spend tracking, and driver guidance - Verified reminder recipients - Self-serve plans for up to 2, 3, 5, 10, 25 or 50 vehicles, with custom support above 50 ## Related pages - /mot-reminders, MOT due-date reminders - /road-tax-reminders, car tax, road tax and VED renewal reminders - /insurance-renewal-reminders, policy expiry reminders - /service-reminders, per-vehicle service interval reminders - /pricing, pricing details - /uk-fleet-compliance-pack, free template hub - /fleet-management-couriers, courier and delivery vehicle compliance reminders - /fleet-management-trades, trades and van fleet compliance reminders - /fleet-management-taxi-phv, taxi and private hire vehicle compliance reminders - /fleet-management-construction, construction vehicle compliance, documents and driver guidance - /fleet-management-vehicle-hire, hire, rental and courtesy vehicle fleet reminders - /fleet-management-software, vehicle records, reminders, documents and driver guidance - /fleet-mot-reminder-template, MOT reminder template - /vehicle-tax-reminder-template, vehicle tax reminder template - /fleet-renewal-calendar, fleet renewal calendar - /van-maintenance-schedule-template, van maintenance schedule template - /company, company details --- _Source: https://fleetkeep.co.uk/fuel-insights_ # Fuel insights for fleet operators Fleetkeep's fuel insights page combines official UK and US pump-price sources with a transparent vehicle efficiency estimate. UK prices come from the Department for Energy Security and Net Zero weekly road fuel price statistics. US prices come from the U.S. Energy Information Administration weekly retail series. FuelEconomy.gov supplies EPA-tested MPG and, where available, owner-shared averages for US model records. UK registrations do not have a universal free real-world MPG service, so an operator's recorded fuel and mileage should replace the starting estimate over time. The annual estimate is a planning calculation using annual miles, vehicle efficiency and the selected published fuel price. It is not a guaranteed forecast. UK values are national weekly averages, and US values are national weekly averages. Regional and forecourt prices may differ. Full HTML version: https://fleetkeep.co.uk/fuel-insights --- _Source: https://fleetkeep.co.uk/mot-reminders_ # MOT and tax reminder dashboard for UK fleets For fleets, sole traders and owner-operators in the UK. Track every vehicle's MOT due date beside road tax, insurance and service reminders. Email alerts go out before a missed renewal turns into a parked van and a £1,000 fine. ## Quick answer Fleet MOT reminders track each vehicle registration, surface the MOT due date, and warn the operator before the certificate expires. Fleetkeep sends reminder emails at 60, 30, 14 and 7 days, then keeps the same vehicle visible beside road tax, insurance and service dates. ## Why a missed MOT costs more than the fine The headline cost is the £1,000 fine for driving without a valid MOT. The hidden cost is the rest of the day: the job you cannot do, the customer you have to refund, the second driver sat at home because their van is the one off the road. Driving an unroadworthy vehicle can push the fine to £2,500 plus three penalty points and a possible disqualification, and most insurance is invalid the moment the MOT lapses. ## How Fleetkeep's MOT reminders work Type a registration into Fleetkeep and the MOT record is checked against official DVSA data. The dashboard shows the due date beside road tax, insurance and service reminders. - 60 days out: early email. Enough time to plan around garage availability. - 30 days out: second email. Time to book the test. - 14 days out: third email. By this point you should have a booking. - 7 days out: final email. Last chance to avoid an expired certificate. Reminders go to your inbox plus verified reminder recipients. ## What you get - Auto-fill from DVLA - MOT history with defects via DVSA - Bulk CSV import - Self-serve plans for up to 2, 3, 5, 10, 25 or 50 vehicles, with custom support above 50 Full HTML version: https://fleetkeep.co.uk/mot-reminders --- _Source: https://fleetkeep.co.uk/road-tax-reminders_ # Car tax reminder and vehicle tax reminder for UK fleets Track road tax, car tax and VED renewal dates for every van, car or pickup in your fleet. Fleetkeep uses official vehicle data where available and sends reminder emails before renewal. ## Quick answer A vehicle tax reminder is a prompt before a UK VED or road tax renewal is due. Fleet operators often call the same control a car tax reminder, van tax reminder or V11 reminder. Fleetkeep keeps the tax date visible against each registration and emails the operator before renewal. ## Why VED is easy to miss Road tax has been digital since 2014. The paper disc is gone, which means there is no visual cue on the windscreen any more. The DVLA chases you once, and after that the assumption is that you have it under control. For a one-vehicle sole trader that's manageable. For four vans on different anniversaries it isn't. Driving without VED is an instant £80 fine, scaling up to £1,000 plus the back-tax owed, plus a possible clamp. ## How Fleetkeep's road tax reminders work - 60, 30, 14 and 7 days before each VED renewal date. - Sent to your inbox plus verified reminder recipients. - Sourced direct from DVLA so they match the renewal letter. Full HTML version: https://fleetkeep.co.uk/road-tax-reminders --- _Source: https://fleetkeep.co.uk/car-tax-and-mot-reminder_ # Car tax and MOT reminder for UK vehicles Add a UK registration, see the MOT and road tax dates Fleetkeep finds, then save email reminders at 60, 30, 14 and 7 days before each renewal. ## Quick answer A car tax and MOT reminder keeps both renewal dates against the same vehicle. Fleetkeep sends email reminders before each date, so an operator can book an MOT, renew VED or make a SORN decision before the vehicle is late. ## How it works 1. Add one UK registration or import a CSV. 2. Fleetkeep checks official DVSA MOT data and DVLA vehicle data. 3. Add missing insurance or service dates if needed. 4. Save reminder emails for the vehicle and verified reminder recipients. Full HTML version: https://fleetkeep.co.uk/car-tax-and-mot-reminder --- _Source: https://fleetkeep.co.uk/insurance-renewal-reminders_ # Insurance renewal reminders for your fleet Track every vehicle's insurance policy expiry in one place. Email reminders at 60, 30, 14 and 7 days, before a renewal you forgot turns into an uninsured day on the road. ## Why insurance renewal admin matters Insurance is the renewal that auto-renews quietly without your permission, often at a price 20-40% higher than the new-customer quote you could get for the same cover. The reminders are designed to give you time to compare before the auto-renew kicks in. ## How Fleetkeep's insurance reminders work You enter the renewal date for each vehicle. Fleetkeep emails you at 60, 30, 14 and 7 days. The dashboard shows the soonest renewal across the whole fleet. Fleetkeep is paid software. Optional partner links may earn us a referral fee if you compare insurance through a partner, but your reminders and fleet data stay separate from those links. Full HTML version: https://fleetkeep.co.uk/insurance-renewal-reminders --- _Source: https://fleetkeep.co.uk/service-reminders_ # Vehicle service reminders for UK fleets For fleets, sole traders and owner-operators in the UK. Set service intervals in days, weeks or months, then keep the next due date beside MOT, road tax and insurance in the dashboard. ## Why a missed service is the most expensive cost you don't see There is no fine for skipping a service. No DVLA letter, no penalty notice, no insurance gap. Which is exactly why it gets missed. The cost shows up six months later as a no-warning breakdown on the M25, a recovery bill, two days off the road, and a customer who books someone else next time. ## How it works Add the date of the last service plus the interval you use. That can be a calendar interval such as 12 months, an operational check every 6 weeks, or a specific day count such as 42 days. Fleetkeep also supports mileage-based maintenance tasks where mileage is the better trigger. - 60 days out: early email. Enough time to plan around downtime. - 30 days out: second email. Time to phone the garage. - 14 days out: third email. - 7 days out: final email. Once the service is done, update the last-service date and the next interval rolls automatically. Full HTML version: https://fleetkeep.co.uk/service-reminders --- _Source: https://fleetkeep.co.uk/fleet-management-software_ # Fleet management software for small UK fleets Fleetkeep gives businesses running 2 to 50 vehicles one record for MOT, road tax, insurance, servicing, maintenance, documents and driver guidance. Add a registration or import a CSV, then see which vehicle needs attention next. ## What Fleetkeep manages - MOT, road tax, insurance and service dates by vehicle - Maintenance work, defects, condition checks and garage follow-up - Vehicle documents, driver-visible files and company guidance - Toll, congestion, ULEZ and clean-air account cover records - Verified reminder recipients for shared fleet admin ## Scope Fleetkeep covers vehicle records, compliance dates, email reminders, servicing, maintenance actions, defects, documents, driver guidance, condition evidence, toll or charge admin and optional read-only Wex, Wialon or Samsara tracking connections. Wex can provide route, fuel and diagnostic views; Wialon and Samsara currently provide latest location and connection health. Fleetkeep does not supply tracking hardware, route optimisation, fuel-card control, driver scoring, dispatch, tachograph analysis or full workshop management. ## First-session outcome Add one UK registration before choosing a plan, check the available MOT and road tax data, add missing insurance or service details, then switch on reminder emails for the right recipients. Self-serve plans cover 2, 3, 5, 10, 25 and 50 vehicles, with custom onboarding above 50 vehicles. Full HTML version: https://fleetkeep.co.uk/fleet-management-software --- _Source: https://fleetkeep.co.uk/fleet-management-construction_ # Fleet compliance reminders for construction fleets Fleetkeep helps UK construction firms track vans, pickups, tippers and site support vehicles across MOT, road tax, insurance, service dates, maintenance actions, vehicle documents and driver guidance. ## Where it fits Fleetkeep is the road vehicle admin layer. It is useful where the problem is visibility: which vehicle needs an MOT, which pickup has a service due, which van has an insurance document missing, and what a driver should do after a breakdown or accident. ## Useful construction workflow - Add vehicles by registration or CSV - Check official MOT and tax data where available - Add insurance renewal dates and service intervals - Store vehicle documents against the vehicle - Upload driver guidance for breakdowns, accident procedures and company vehicle rules Full HTML version: https://fleetkeep.co.uk/fleet-management-construction --- _Source: https://fleetkeep.co.uk/fleet-management-vehicle-hire_ # Fleet compliance reminders for vehicle hire and rental fleets Fleetkeep helps small UK vehicle hire, rental, courtesy and replacement fleets keep MOT, road tax, insurance, servicing, documents, handover/return condition checks, defects, walkaround photos/videos and driver guidance visible. ## Where it fits Fleetkeep does not manage bookings, rental contracts, deposits, customer licence checks or damage charging. It supports the vehicle admin around the hire fleet: reminders, documents, handover/return condition notes, photo/video defect evidence, repair follow-up and driver-visible guidance. ## Useful hire fleet workflow - Import hire vehicles by CSV - Check MOT and tax data from official sources where available - Add insurance and service dates - Store policy, MOT, service, inspection and repair documents - Share approved breakdown and accident guidance with drivers Full HTML version: https://fleetkeep.co.uk/fleet-management-vehicle-hire --- _Source: https://fleetkeep.co.uk/fleet-toll-management_ # Fleet toll management for UK operators Fleet toll management should track toll, congestion, ULEZ and clean-air account cover and spend by vehicle. Operators should record which vehicles are registered, whether Auto Pay or account billing is enabled, where the official portal lives, what each vehicle is charged, and when the cover should be reviewed. ## Useful fields - Vehicle registration - Provider name - Routes or charging areas covered - Account reference - Official portal link - Auto Pay or account billing status - Payment method note - Review date - Driver guidance notes Fleetkeep does not pay tolls, dispute penalties or replace official toll accounts. It stores the vehicle-level admin and spend record beside MOT, tax, insurance, service, documents and driver guidance. Full HTML version: https://fleetkeep.co.uk/fleet-toll-management --- _Source: https://fleetkeep.co.uk/pricing_ # Pricing Fleetkeep starts with a 30-day trial. Personal costs £4/month or £40/year for one vehicle. Household costs £8/month or £80/year for two vehicles. Personal and Household include core vehicle records and reminders. Fleet plans add imports, connected tracking, extra reminder recipients, driver administration, CLI, API and agent connections. Plans: - Personal, 1 vehicle: £4/month or £40/year - Household, up to 2 vehicles: £8/month or £80/year - Up to 3 vehicles: £12/month or £120/year - Up to 5 vehicles: £19/month or £190/year - Up to 10 vehicles: £29/month or £290/year - Up to 25 vehicles: £59/month or £590/year - Up to 50 vehicles: £99/month or £990/year - More than 50 vehicles: custom pricing from £149/month or £1,490/year, agreed with Fleetkeep Setup support: - Fleet import help is free on every plan, whatever your fleet size or billing frequency - Fleetkeep can help import and organise customer-provided vehicle records, then flag missing dates for review Included: - MOT, road tax, insurance and service reminders - Verified reminder recipients - Bulk CSV import - DVLA + DVSA auto-fill from registration - Vehicle document uploads and driver-visible sharing - Driver portal for breakdown information, accident procedures and company guidance - Guidance document uploads with best-effort key contact extraction for review Optional partner links may earn Fleetkeep a referral fee if you compare insurance, book maintenance, or buy breakdown cover through a partner. Your dashboard and reminders do not depend on partner clicks. Full HTML version: https://fleetkeep.co.uk/pricing --- _Source: https://fleetkeep.co.uk/uk-fleet-compliance-pack_ # Free UK fleet compliance pack A free operator pack for UK fleets that need to keep MOT, road tax, insurance, service dates, mileage notes, documents and garage follow-up under control. Included: - Printable vehicle checklist - CSV import template - Monthly renewal routine - 60, 30, 14 and 7 day reminder rhythm - Official MOT and tax source links The page can be previewed without an account. Sign in or create a Fleetkeep account to download the CSV template, upload vehicles, save records and receive reminders in Fleetkeep. Fleet import help is free on every plan, whatever your fleet size. Send your spreadsheet, export or registration list through the contact page and we will help prepare and check it before importing. Full HTML version: https://fleetkeep.co.uk/uk-fleet-compliance-pack --- _Source: https://fleetkeep.co.uk/free-fleet-compliance-checklist_ # Free fleet compliance checklist for UK fleets A printable checklist for the vehicle admin that fleets need to keep under control: MOT, road tax, insurance, service dates, mileage, documents and garage follow-up. Checklist: - Registration plate and vehicle label - MOT due date - Road tax status - Insurance renewal date - Last service date, mileage and interval - Oil, brake, tyre and inspection notes - V5C, insurance, MOT and service records - Preferred garage phone, email and location Fleetkeep uses the checklist as the starting point for a paid reminder dashboard after a 30-day trial. Full HTML version: https://fleetkeep.co.uk/free-fleet-compliance-checklist --- _Source: https://fleetkeep.co.uk/free-mot-tax-reminder-spreadsheet_ # Free MOT and tax reminder spreadsheet for UK fleets A free CSV template for fleets that need one place to track vehicle registrations, insurance renewals, service dates, mileage and the admin dates around MOT and road tax. Recommended columns: - registration - label - insurance_due - last_service_date - last_service_mileage - service_interval_months Use YYYY-MM-DD dates where possible. Fleetkeep can import the CSV and add reminder emails at 60, 30, 14 and 7 days. See the MOT cost guide for current fee caps and retest rules: https://fleetkeep.co.uk/mot-cost-guide-2026 Full HTML version: https://fleetkeep.co.uk/free-mot-tax-reminder-spreadsheet --- _Source: https://fleetkeep.co.uk/fleet-mot-reminder-template_ # Fleet MOT reminder template A practical UK fleet MOT reminder template for recording every registration, MOT due date, booking owner, garage note and reminder stage. Recommended columns: - registration - vehicle_label - mot_due_date - reminder_owner - booking_status - garage_or_tester - last_checked Suggested timing: - 60 days: review MOTs due soon and check garage availability - 30 days: book the MOT or confirm the driver has a booking - 14 days: chase unbooked MOTs or failed retest work - 7 days: final check that the MOT is passed or the vehicle is not being used Full HTML version: https://fleetkeep.co.uk/fleet-mot-reminder-template --- _Source: https://fleetkeep.co.uk/vehicle-tax-reminder-template_ # Vehicle tax reminder template Free vehicle tax reminder template for road tax, VED renewal dates, SORN notes and reminder owners, with links into Fleetkeep reminders. ## Quick answer A vehicle tax reminder is a dated prompt before a UK vehicle tax or VED renewal is due. Fleet operators often call the same thing a car tax reminder, van tax reminder, road tax reminder or V11 reminder. Recommended columns: - registration - vehicle_label - tax_status - tax_due_date - renewal_owner - payment_note - last_checked Suggested timing: - 60 days: review vehicles due soon and confirm they should remain active - 30 days: check official status and payment responsibility - 14 days: chase anything untaxed, newly purchased, transferred or SORN - 7 days: final check that active vehicles are taxed before use Full HTML version: https://fleetkeep.co.uk/vehicle-tax-reminder-template --- _Source: https://fleetkeep.co.uk/fleet-renewal-calendar_ # Fleet renewal calendar A fleet renewal calendar keeps MOT, vehicle tax, insurance, service, document and follow-up dates visible in one monthly routine, so operators do not rely on memory or scattered inbox reminders. ## Quick answer A fleet renewal calendar should include every date that can stop a vehicle being used or create admin risk: MOT, vehicle tax, insurance, service, document expiry, toll or charge account review, and any defect or repair follow-up. Monthly rhythm: - Start of month: review all renewals due in the next 60 days - Mid-month: chase anything still unbooked inside 30 days - Final week: confirm anything due inside 14 days is completed, renewed, SORN or off road - After completion: upload proof and reset the next reminder Full HTML version: https://fleetkeep.co.uk/fleet-renewal-calendar --- _Source: https://fleetkeep.co.uk/road-tax-reminder-system_ # Road tax reminder system A road tax reminder system for UK fleets should track each registration, tax status, renewal date, SORN/off-road note and reminder owner. Recommended fields: - registration - tax_status - tax_due_date - owner - reminder_stage - last_checked Fleetkeep keeps road tax, MOT, insurance and service reminders in one dashboard, with 60, 30, 14 and 7 day reminder options. Full HTML version: https://fleetkeep.co.uk/road-tax-reminder-system --- _Source: https://fleetkeep.co.uk/van-maintenance-schedule-template_ # Van maintenance schedule template A UK van maintenance schedule template for daily driver checks, weekly reviews, monthly admin, service dates, mileage triggers and garage follow-up. Starter schedule: - Daily: tyres, lights, mirrors, warning lights and visible damage - Weekly: oil, coolant, screenwash, tyre condition and visible leaks - Monthly: MOT, tax, insurance, service and document due dates - Mileage trigger: oil, service interval and wear items - Garage visit: brakes, tyres, defects, invoice and next action Fleetkeep helps operators keep the next maintenance action visible beside MOT, tax, insurance and document records. It does not replace professional garage inspection or roadworthiness judgement. Full HTML version: https://fleetkeep.co.uk/van-maintenance-schedule-template --- _Source: https://fleetkeep.co.uk/driver-walkaround-check-template_ # Driver walkaround check template A practical driver walkaround check template for UK fleet vehicles, covering tyres, lights, mirrors, fluids, load security and defect reporting. Checklist: - Tyres: condition, tread, inflation and obvious damage - Lights and indicators - Mirrors, windows and wipers - Oil, coolant, screenwash and visible leaks - Brakes, steering, warning lights and unusual noises - Load security for goods, tools and equipment - Defect escalation before use where roadworthiness is affected Fleetkeep gives drivers one portal for breakdown information, accident procedures, company vehicle guidance and approved driver-visible documents. Full HTML version: https://fleetkeep.co.uk/driver-walkaround-check-template --- _Source: https://fleetkeep.co.uk/vehicle-defect-report-template_ # Vehicle defect report template A UK vehicle defect report template for fleet drivers and operators, with fields for severity, vehicle status, supplier follow-up and repair evidence. Recommended fields: - Vehicle registration - Reported by - Date and mileage - Defect category - Severity - Vehicle status - Immediate action - Repair evidence Fleetkeep is useful when defects create follow-up admin: garage calls, invoices, repair documents, reminder dates and driver guidance. Full HTML version: https://fleetkeep.co.uk/vehicle-defect-report-template --- _Source: https://fleetkeep.co.uk/hgv-service-reminder-planner_ # HGV service reminder planner An HGV service reminder planner for UK operators that need visibility over service dates, inspection windows, repair evidence and follow-up owners. Important limitation: Fleetkeep helps make dates, documents and reminders visible. Use a specialist HGV compliance, tachograph, operator licence or transport manager system where those records are required. Planner fields: - Vehicle identity - Inspection interval - Last inspection - Next inspection - Service schedule - Defect follow-up - Record retention location Full HTML version: https://fleetkeep.co.uk/hgv-service-reminder-planner